FOI - Contracts awarded and value

Published Last Updated

Ref No.: 22 20
Request Type: FOI
Date Received: 03/11/2020
Date Responded: 06/11/2020
Category: Contracts

Request

The details we require are:

  1. Suppliers who applied for inclusion on each framework/contract and were successful & not successful at the PQQ & ITT stages
  2. Actual contract values of each framework/contract (& any sub lots)
  3. Start date & duration of framework
  4. Is there an extension clause in the framework(s)/contract(s) and, if so, the duration of the extension?
  5. Has a decision been made yet on whether the framework(s)/contract(s) are being either extended or renewed?

Who is the senior officer (outside of procurement) responsible for this contract?

Response

We provided a full response to this request as outlined below.

Extract from ITT: 

Lot 1:

Human Resources and employment advice

Lot 2:

Records Management advice, including Data Protection and Freedom of Information

Lot 3:

Procurement advice

Title of tender:

Provision of Human Resources and Compliance advice

Contract start date:

1 April 2018

Contract length:

3 years

Possible extension:

2 periods of 1 year each

Contract value (£):

Lot 1: 10,000 per year (including VAT)

Lot 2: 25,000 per year (including VAT)

Lot 3: 5,000 per year (including VAT)

Suppliers who applied for inclusion on each framework/contract and were successful & not successful at the PQQ & ITT stages

There was only one stage in the process – ITT. The following organisations submitted bids. 

Lot 1: 
Successful bidder: Harper Macleod LLP
Unsuccessful bidders: LBJ Consultants Ltd, EffectiveHRM Ltd, Clyde & Co, Brodies LLP, MacRoberts LLP, Law at Work, French Duncan LLP, Thorntons Law LLP, PricewaterhouseCoopers, Empire HR Ltd, BTO Solicitors LLP

Lot 2:
Successful bidder: Information Law Solutions
Unsuccessful bidders: MacRoberts LLP, French Duncan LLP, Thorntons Law LLP, Harper Macleod LLP, BTO Solicitors LLP

Lot 3: 
Successful bidder: Harper Macleod LLP
Unsuccessful bidders: Brodies LLP, MacRoberts LLP, Thorntons Law LLP, BTO Solicitors LLP

Actual contract values of each framework/contract (& any sub lots)

Estimated value is outlined in the table extract from ITT. Actual expenditure to 31 August 2020 on lots 1 and 3 is £26,008 and on lot 2 is £28,442.

Start date & duration of framework

Start date: 3 April 2018
Duration: 3 years

Is there an extension clause in the framework(s)/contract(s) and, if so, the duration of the extension?

See table extract from ITT.

Has a decision been made yet on whether the framework(s)/contract(s) are being either extended or renewed?

No decision has yet been made on whether the extension clauses will be applied.

Who is the senior officer (outside of procurement) responsible for this contract?

Shona Coan, Head of Finance

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